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Here are steps to locate PowerPoint temp files on Mac. Go to FinderApplications, then open Terminal; Input “open $TMPDIR” as following, then hit “Enter” to continue. Go to 'TemporaryItems' folder. Microsoft PowerPoint 16.43 for Mac can be downloaded from our software library for free. The actual developer of this free Mac application is Microsoft. The unique identifier for this app's bundle is com.microsoft.Powerpoint. The most popular versions of Microsoft PowerPoint for Mac are 14.0, 12.3 and 10.1. Mac has its analogies of every element included in Microsoft Office, so you should not worry. To use specifically PowerPoint from Microsoft, one has to install Windows using Boot Camp or Virtual Machine. It will give you a right to use any kind of applications designed for Windows.
This step-by-step PowerPoint timeline tutorial will show you how to make professional timelines right inside the popular presentation tool.
Microsoft PowerPoint enables users to create a basic timeline that they can manually adjust and restyle to fit their needs. The result is a simple graphic fit for presentations to clients or executives, but not quite flexible enough for those who need to show more accurate details or update the timeline regularly.
For those who need to regularly create and update timeline slides for high-level presentations, a simple and fast solution would be to use a PowerPoint add-in that automates the process. On this page, you will see both the manual and the automatic way to make a timeline in PowerPoint.
Which tutorial would you like to see?
How to manually make a timeline in PowerPoint
1. Create a basic timeline graphic
Create a new presentation or open an existing one and add a new blank slide.
Go to the Insert tab on the PowerPoint ribbon and click on the SmartArt button in the Illustrations section.
In the window that pops up, select the Process category, where you will find a variety of graphic options to choose from for your PowerPoint timeline. For a simple graphic that clearly shows the key events or milestones of a project, I’d recommend choosing the Basic Timeline.
You can change the style at any time from the SmartArt Tools Design tab on the ribbon if you want to try out different layouts for your graphic.
2. Add your data
The initial graphic generated by PowerPoint will have placeholder text and only 3 milestones. You can insert your own data directly on the graphic by typing inside the [Text] boxes on the slide, but adding new milestones or events besides the 3 default ones can become a little tricky this way. That’s why I’d recommend using the Text Pane instead, as it’s faster and it allows you to easily insert extra milestones on your timeline. Here’s how it works:
If the Text Pane is not already visible, click on the small icon right on the left of your timeline arrow to open it.
Here, type in your milestone dates and descriptions, and PowerPoint will automatically update the graphic. Press Shift + Enter to insert a line break and show the date and description of a milestone one below the other.
Note: As you will notice, PowerPoint places your milestones equidistant on the timeline, regardless of the relative distance between their dates. This is because the tool “reads” the information you enter as simple text, so it isn’t able to automatically calculate the number of days between two milestones. You can manually drag your milestone shapes and descriptions closer to or farther from each other, but as you add more items on the timeline, the layout will get distorted, so I’d recommend leaving them as they are.
To add more milestones, simply press Enter after an existing item in the Text Pane and insert your data. You’ll notice that PowerPoint automatically shrinks the texts’ size the more events you add to your timeline. To ensure your data remains easy to read, it would be safe to keep to maximum 5 or 7 milestones.
You may be tempted to manually increase the texts’ sizes for improved legibility. I’d suggest avoiding that because it tends to ruin the whole layout. Instead, you can expand the size of the graphic box as I did above, and PowerPoint will automatically make the milestone descriptions larger too.
3. Customize your timeline
Now you can apply some styling choices if you want to make your PowerPoint timeline look more unique.
To customize the overall look of your timeline, you can change the SmartArt Styles and color palettes from the SmartArt Tools Design tab on the ribbon. In my example, I chose a darker color scheme from the Change Colors dropdown and selected the Intense Effect option from the Styles menu to make the milestone circles stand out a bit better.
While the SmartArt functions apply to the whole graphic, you can also customize individual items on the timeline. To do this quickly, right-click on any item and use the formatting options that pop up to restyle it. For instance, you can use Shape Fill to make specific milestones stand out or change the dates’ Font Color to differentiate them better from the milestone descriptions.
Now, to make the milestones easier to follow, you can slightly narrow the arrow shape and move the circles closer to their corresponding descriptions using drag & drop. It may take a while to find the ideal positioning, but it will help guide your audience’s eye.
Finally, you can also play with the milestones’ sizes and shapes to get a more unique visual or draw attention to key data. To do so, select the objects you wish to customize and, using the options in SmartArt Tools Format tab, you can resize them quickly or switch to other shapes.
After testing more shapes and sizes using the Format tab, my timeline now looks like this:
How to make a timeline in PowerPoint automatically
Manually creating and managing a timeline in PowerPoint not only is time-consuming, but can also get quite frustrating if you want to make custom changes or updates to the visual.
In the steps below, I will show you how to quickly build, customize and update your graphic using Office Timeline, a lightweight PowerPoint add-in that automates timeline creation and management. To begin, you will need to install Office Timeline Plus, which will add a new tab to the PowerPoint ribbon.
1. Open PowerPoint and insert your data into the Office Timeline wizard
Inside PowerPoint, go to the Office Timeline Plus tab, and then click on the New icon.
This will open a gallery that provides a variety of styles and templates you can choose from for your timeline.
To select your preferred template or style from the gallery, double-click it and then click Use Template in the preview window to open the Data Entry Wizard. In this example, I will be using a custom timeline template I made earlier, which is available for download here.
Now enter your milestones and set their dates, or copy & paste an existing schedule from Excel to save time. You can also make a few quick styling choices here, such as changing the color or shape of each item. Once ready, click the green Create button.
2. Instantly, you will have a new timeline slide in PowerPoint
Depending on the style or template you’ve selected, you will get a PowerPoint timeline that looks similar to this:
Once created, the timeline can be easily styled further or updated automatically using Office Timeline. For example, you can instantly change colors, shapes and positions, switch the time scale from months to quarters, add tasks to create a Gantt chart, or adjust dates on the fly as your plans change. (Learn how to make a Gantt chart in PowerPoint here)
See how to make a PowerPoint timeline in under 60 seconds:
Alternatively, you can create beautiful PowerPoint timelines that you can quickly share straight from your browser with Office Timeline’s online timeline maker.
Many Mac® users consider the fonts on Mac to be more elegant than the fonts on Windows, and therefore they want to use their Mac fonts in their PowerPoint presentations. Figure 1, however, shows what can happen when you send those presentations to Windows users, or use a Windows PC to drive the projector in your presentation. It is not pretty.
Technology to the Rescue: Font Embedding
Normally, fonts are installed in the OS—either macOS® or Windows—and applications access the fonts installed in the OS they’re running on. Font embedding is the technology of actually adding fonts into the document you’re working with. When you do this (and assuming that the application supports embedded fonts) your document will look as you intended, regardless of where you view it.
Microsoft Office for Windows applications (Word, Excel, and PowerPoint) have supported font embedding for some time. As of February 2018, PowerPoint 2016 for Mac added support for embedded fonts. (Notice that I said “support for embedded fonts,” not “support for embedding fonts.” There is a difference, as explained later in this post.)
Using this new capability in PowerPoint 2016 for Mac, Figure 2 shows what the not-very-pretty presentation from Figure 1 looks like after properly embedding the Mac fonts that are not available in Windows.
Figure 2_With font embedding — perfect results
Two Approaches to Font Embedding
Before I show you how to embed fonts, I need to explain about the two approaches to font embedding, and the pros and cons of each approach.
Figure 3 shows the two basic approaches to font embedding:
1) embedding the actual font file (or a portion of it) in the document, and
2) embedding the outlines of each character used in the document.
There are pros and cons to each approach:
Embed the Font File | Embed the Outlines of Characters Used | ||
Pros | Cons | Pros | Cons |
| Text can be edited | Can significantly increase the file size of the document | Works for all fonts | Text cannot be edited |
| Some fonts are tagged “Not embeddable” by the font creator | Works in all document types | Does not work in some OSes | |
| Does not work with some older font types | Works in most applications | ||
| Works with all font types | |||
How to Embed in PowerPoint
PowerPoint for Mac
While the latest version of PowerPoint 2016 for Mac supports embedded fonts if they’re present, it does not have the ability to actually embed fonts. For this, you must use a third-party utility. The one that I’ve used successfully is Presentation Font Embedder (available in the Mac App Store, or as a direct purchase). It’s simple to use (Figure 4) but slightly expensive ($27.49 USD) compared to other single-purpose utilities.
Figure 4_Presentation Font Embedder
PowerPoint for Windows
PowerPoint for Windows has the ability to embed fonts, so no third-party utility is generally needed. From the “Save As” dialog (Figure 5), click on the “Tools” menu and choose “Save Options…”
In that Options dialog (Figure 6), choose “Embed fonts” in the file preference.
Figure 6_The WinPowerPoint Save options
A Possible Complication
The creator of a font can mark it as non-embeddable. For such a font, you must use the outline method shown in Figure 3.
In Windows 10, it’s easy to determine if a font is embeddable, since the Font window contains a column showing the embeddability. (See Figure 7.) If the Font Embeddability column shows anything other than “Editable,” the font probably can’t be embedded.
Figure 7_In windows 10, you can easily see if a font is embeddable
On the Mac, the only way I’ve found to determine if a font is embeddable is to try and embed it; if you get an error message (Figure 8), then that font is not embeddable.
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Figure 8_Error message when a font is not embeddable
Text to Outline – Add-in for Mac and Windows
For years now, whenever I wanted to use a special font in a PPT presentation – and wanted to make sure that everyone would be able to see the text in this font correctly – I used a free WinPowerPoint add-in, Text to Outline. I would move my presentation to Windows, open it up in WinPowerPoint, use this add-in, and then move the presentation back to Mac.
The developers of this add-in have recently ported it to Mac so that it works in MacPowerPoint 2016. You can get it here.
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Here is what your MacPowerPoint ribbon will look like after installing this add-in:
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For further details on font embedding, see the following:
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